In homebuilding, efficiency isn’t just about speed. It is about delivering projects on time, protecting margins, and creating a client experience that sets you apart. The best builders know that every wasted hour and every misstep eats into profitability. So what separates the most efficient builders from the rest? Here are seven habits that consistently stand out.
1. They Document Everything
Efficient builders never rely on memory or scattered emails. Every decision, change, and selection is documented in a central place so there is no confusion later.
2. They Standardize Their Processes
From how they handle change orders to how they run site meetings, efficient builders follow a playbook. Consistency reduces errors and keeps the team aligned.
3. They Embrace Digital Tools
Instead of printing, scanning, and emailing plans, they collaborate online. Clients and architects can mark up drawings instantly, saving weeks in pre-construction and preventing costly rework. Across projects, Richard Miller Custom Homes saves 6-8 hrs per change order by using Digs to reduce follow-ups and in-person meetings. Read more here.
4. They Track Selections in Real Time
Selections are one of the biggest sources of project delays. The most efficient builders keep them visible, organized, and approved so nothing falls through the cracks. A centralized workspace keeps all stakeholders in the know with a single-source of truth, preventing misunderstandings or confusion.
5. They Communicate Proactively
Clients should never be left wondering what is happening. The best builders make updates available before questions even arise, which builds trust and reduces back-and-forth.
6. They Protect Their Time
Efficient builders know their time is their most valuable asset. They automate repetitive tasks, delegate effectively, and focus on the work that moves projects forward. Nathan Walters of MassaRossa Luxury Homes cut pre-construction decision timelines in half, from three weeks to just a week and a half by using Digs. Read more here.
7. They Think About Handoff Early
Efficiency doesn’t end when the project is built. By preparing a clear digital handoff package from the start, they reduce callbacks, save time at closeout, and leave clients impressed
Efficiency doesn’t stop at the handoff. By using the same organized system they rely on throughout the build, teams avoid duplicating work and naturally create a clear, comprehensive package that makes closeout quick and seamless for clients - in a matter of clicks.
The most efficient builders don’t cut corners. They cut wasted time. By documenting clearly, embracing digital collaboration, and systematizing the client experience, they not only protect their margins but also set themselves apart in a competitive market. This is where platforms like Digs give builders a major advantage, bringing every piece of the project into one place so nothing gets lost, delayed, or duplicated.
Digs is an AI-powered collaboration software built for homebuilders. From pre-con to aftercare, it keeps your team, trades, and clients aligned with one centralized workspace for decisions, documentation, digital handoff, and ongoing warranty support.
